Do you need to move your office any time soon? As you already know, any relocation can be stressful and demanding since there are so many details you have to take care of. For this reason, here is the ultimate guide on how to move your office with ease.
Already have it planned the layout for your new office
Since you are planning to move your office, you must have a specific location in mind. Since time is money, you should be able to continue with your work as soon as possible after the move. For this reason, use a blueprint of your new office space to see where everything should go. This way, you will avoid unnecessary confusion. You can enjoy your new working environment at a new location. Make sure to look for a good local moving company that will be more than happy to assist you with your relocation.
Appoint someone to be a move manager
It is only fair to share the workload even in this case. However, you should have someone to act as a move manager. They will ensure that everything is running smoothly and on the schedule. If everyone starts to do small tasks on their own without proper supervision, this may lead to a disaster. In order to avoid, have someone to manage moving-related things and collaborate with the moving services team. This should be one of the administrative assistants or a person who has the best management skills.
Divide the workload
Since you are moving your office, everyone should participate. The best solution would be to have everyone pack their own desk. This way, everyone is responsible for their own items and documents. In addition to this, the I.T. sector can be a little bit more difficult to relocate. For this reason, you should plan ahead with your I.T. department about disconnecting all of your techs. If you plan to replace some computers or other pieces of equipment, you can donate the old one to Computer with Causes or to any other organization.
Get familiar with building rules and change the address
If you are renting an office space, then you should see the rules regarding the relocation. Some buildings have a specific time period when you are allowed to move your stuff. The noise and people constantly coming in and out can disrupt the working of other people in the building. For this reason, you should check the policy of your current and future building as well. You can also put up a notice to inform other residents of your upcoming move. In addition to this, you should also notify people about your address change, such as a bank, post office, and so on. You can also make new business cards with your new address written on them.
Do not forget to celebrate your move
After you finish with the relocation, you should invite everyone for a nice dinner in one of the top Maui restaurants. It will cheer up everyone and raise their spirits. In addition to this, this dinner can be a warm welcoming gift for the whole company. This way, you will start your work on a good foot and more motivated than ever.
As you can see, it is not that difficult to move your office to a new address. All you need to do is start on time and prepare well. Find a good moving company, include your employees and soon enough you will get to enjoy the new scenery through your office window.